Grant submission timeline for the College of Science and OSRAA

4+ weeks (especially for big, collaborative proposals)

• Pull the team together as applicable
• Develop a timeline for proposal writing, review, and logistics (Cayuse record and review, budget development, biosketches, current and pending, etc).
• Contact Proposal Support for assistance on logistics

2-3 weeks before the deadline

• Meet with Proposal Support to discuss proposal needs. (This can be done via email, phone or in-person meeting).
• Work with Proposal Support to create a checklist of all items needed such as proposal support letters, subcontractor documents, cost sharing agreements, etc
• Create the Cayuse Record

1+ week before the deadline

• Complete Cayuse SP (and 424 where applicable), attach necessary files needed for approvals
  • Budget and justification
  • Draft research plan (note: you can continue to work on the research plan)
  • Cost share agreements, if applicable
  • Subcontractor documents, if applicable
    • Budget
    • budget justification
    • Statement of Work (SOW)
    • Letter of Intent from the subcontractor's organization (for NIH proposals, this should include a conflict of interest statement)

5-7 days before the deadline

• Submit Cayuse SP for routing. This is very important. It can take a few days to get signatures and OSRAA requires 3 days to review after all units have authorized the proposal.
• Create proposal in the sponsor's website (e.g. Fastlane) as applicable

3-5 days before the deadline

• Upload all pieces of the proposal to the sponsor website. You can continue working on the technical proposal and references.
• Reach out to Proposal Support for any logistical pieces you might need assistance with at this point, so you can focus on writing.

1-3+ days before the deadline

• Review and reply on comments from OSRAA
• Upload any remaining proposal pieces

1+ day(s) before

• After OSRAA approval, notify OSRAA at proposals@oregonstate.edu when your proposal is ready to be submitted, if submitting via sponsor's website.
• OSRAA will not submit your proposal without your explicit permission.