Starting April 2021, the Federal Grant Fund GRS Expense Verification system will send quarterly reminders for expense reviews to PIs with federal grants.  

The Grant Reporting System (GRS) Expense Verification Tool is now part of the online GRS system and can be accessed through the myOregonState portal. This tool is available now for researchers and enables them to efficiently review expenses on their grants on a monthly basis. 

To access the GRS Expense Verification Tool, you may use the links below or access the GRS system through the MyOregonState portal:

The GRS Expense Verification Tool provides you with a quick view of expenses posted to your grant index(es) and an automated mechanism to notify your business center grant accountant of required changes. This review will allow you to verify that salaries, supplies and services, travel, and equipment charges are reasonable and appropriately allocated to your awards.

Delegation: Please contact Sandy Cobb if you wish to set a delegate to review expenses for your index(es) or if you have questions or suggestions about the tool. Please contact your business center if you need to get GRS access for your delegate or if you have specific questions about posted expenses.

A delegate must have access to your grants in GRS and must be an OSU employee who has working knowledge of the program, is not a student or temporary employee, and is not a business center employee. Assigning a delegate does not relieve you of your responsibility for the accuracy of grant expenses and labor allocations on your grants.

Notifications: The system will send quarterly reminders for expense reviews with links to the tool.

  • In April, you will receive a notice, that will include expenses posted in January, February, and March
  • In July, you will receive another for April, May and June
  • In October, you will receive a notice for July, August and September activity

Quarterly reviews will be mandatory for federal awards as outlined in the October 23, 2020 announcement from Irem Tumer and Mike Green.

For more information: